Managing Global SaaS Subscriptions with Virtual Cards

Each SaaS subscription looks small, but together they add up. The biggest problem is not seeing where the money goes.

Why subscription costs grow

• Different teams subscribe to tools that do the same job.
• Auto-renewals get missed.
• Seats for people who left, or unused seats, stay active.
• Conversion costs on dollar payments add up.

Use a virtual card per service

Splitting cards per service or team lets you sort transactions instantly at month-end. A problem with one card affects fewer subscriptions, and limits make unexpected charges easier to stop.

Review every quarter

List the owner, renewal date, number of seats and actual usage in a table, and cancel subscriptions you do not use. Freezing a card does not cancel a subscription, so cancel it in the service as well.

With Xerovan you can create and manage Visa virtual cards for subscriptions. See Card for International Subscriptions.

Note: This article is general information, not financial or legal advice. Xerovan is not a bank; card and payment services are provided by licensed partners. Availability and fees vary by country, and merchants and issuers decide whether to approve a payment. Digital assets involve risks, including price volatility, network disruptions and possible loss of funds.